The appointment, the services and the legal notices,
on your notary office screens
The waiting room handles staggered signings — conveyancing, probate, powers of attorney — and a printed sign with fees or service times goes stale with every regulatory update. On screen you see today's appointment, the next slots, the standard services list and the mandatory client information — GDPR, terms of engagement, complaints policy — updated from your phone with no design work.
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Next up: 12:00 probate · 12:30 power of attorney · 13:00 company set-up
What you show on screen
from day one
Ready-made templates for the sole-practitioner notary and the multi-room notarial office. No design work, no learning curve.
Today's diary: current appointment and next slots
Current appointment with matter type, room and assigned notary. Next slots in sequence. Clients who come in without a fixed slot can take a number with a QR code and see on their phone how many are ahead. Your notary updates the diary from their phone between signings — no staff intervention needed at the reception screen.
Standard services: the full notarial menu
Conveyancing, probate, power of attorney, wills, mortgage deeds, company set-up, deeds and prenuptial agreements. Instead of a laminated price list that dates the moment fees change, the screen always shows your current offering. Add a new service or update a description from your phone in seconds — no reprinting, no designer required.
Mandatory client information
Terms of engagement, GDPR notice, complaints policy, professional regulation details and applicable fees — all the disclosures required of a regulated notarial practice. Every regulatory update is applied once from your phone and immediately live on every screen. Your compliance obligations are visible to every client, without printing a notice every time the rules change.
Client preparation: documents and next steps
Required documents per service type — valid photo ID for all, previous title deeds for conveyancing, death certificate for probate, company number for set-up matters. Post-signing instructions and next steps after the deed is executed. Clients arrive prepared, signings run on schedule and your notary spends less time explaining the same checklist in the waiting room.
The plan your
notary office needs
Single waiting room screen: Starter €9/month. Waiting room plus one or two signing rooms: Pro €19/month (3 screens, most popular). Larger notarial practice with multiple rooms: Business €59/month. Multi-office notarial group: Network €199/month. All plans include a 14-day trial with no credit card required.
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Where the screen goes
in the notary office
A notary office has long waits and matters that fall through for want of a document. The screen orders the room and avoids the second visit.
Waiting room
The appointment in progress with the type of deed and the assigned room, and the next turns by number. In a notary office the waits feel long; seeing the turn and how much is left cuts the tension without exposing anyone's data.
Counter and rooms
The common services — conveyancing, probate, power of attorney, wills, company formation. The client sees what the office can handle for them, beyond the specific matter they came for.
Documents per matter
What documents to bring for each matter: valid ID, deeds, wills, powers. A clear "what to bring" notice is what stops the client coming back another day for a paper they were missing.
Required legal notices
The client information sheet, the GDPR data-protection notice, the complaints information. Everything the rules require on display, always up to date and with no faded posters.
Order the wait,
avoid the second visit
A notary office improves when the wait is bearable and each appointment is resolved first time. The screen works both, with the restraint the setting calls for.
A long wait feels short when the turn is seen. Notarial matters take their time, and a full room with no information breeds tension. Showing the turn in progress, the room and how many are ahead — by number, never by name — makes the wait bearable and takes the load off staff, who stop answering "how long left?" every few minutes.
Clear documents avoid the wasted trip. The number-one cause of a failed notary appointment is the client arriving without the document that was needed. Showing on screen what to bring for each type of matter — the valid ID, the deed, the power of attorney — means the client comes with everything and the matter closes in a single visit. That is the notary's and the client's time not wasted.
The image of a serious, up-to-date office. A notary office conveys trust, and the required legal notices on screen — the information sheet, the GDPR notice, the complaints information — always current, communicate rigour. It is a subtle but real difference against the cork board with faded pinned sheets, in a setting where seriousness is part of the service.
To be straight with you: we do not integrate with your internal diary or case management systems. The screen shows the turn, the services, the documents and the notices you upload, by number and with no personal client data. Digisini is the screen layer that orders the room and avoids failed appointments, not a case management system.
People book a notary the week before their flight
and the notary is the first step, not the last
A document signed here usually still has to be legalised before it will be accepted abroad, and sometimes stamped by an embassy after that. Each stage has its own turnaround. The client who arrives on Tuesday expecting to post everything on Wednesday is not being unreasonable — nobody told them there were three stages, because the only place that could have is this one.
Writing the sequence and its timings is the single most useful thing this waiting room can carry. What happens here, what happens after, roughly how long each stage takes, and which countries add another one. It is not advice, it is a calendar — and it is what turns a panicked phone call two days before a deadline into an appointment booked three weeks earlier, which is better for everyone including the diary.
The second is identification, and it is where appointments actually get lost. The requirements are strict, they are not the same as opening a bank account, and a document that was fine last year may not be now. Someone who travels from an hour away and is turned back has not just lost the morning — they have lost confidence in a process they already found intimidating. A short, exact list, read while waiting for the appointment before theirs, prevents almost all of it.
And the third thing is worth saying because it sounds like turning work away: not everything needs a notary. Plenty of people arrive with a document that a solicitor, a commissioner for oaths or nobody at all could deal with, having been told by a website abroad that «notarisation» was required. Being the office that says so plainly costs one small job and earns the one that matters — and it is the only claim in this trade that a client can verify afterwards, when they find out you were right.
All of it belongs on a wall because of who is sitting there. Somebody moving country, settling an estate abroad, or sending a power of attorney to a parent's hospital — anxious, on a deadline, and holding a folder they were told to bring. They will not ask what comes next, because asking would mean admitting they thought this was the last step. Reading it costs them nothing.
To be straight with you: we display what you upload and we give no legal advice. What legalisation a given country requires, and what identification is acceptable, is a matter for your practice and the relevant authorities — the point here is only that the client believes today is the end of the process, that it usually is not, and that nobody else is in a position to tell them.
The drop-in certification morning
when everyone needs a stamp before the courier goes
Most notarial work is booked. Witnessing a signature for a property abroad, certifying a passport copy or an apostille run often is not.
Ten people, one notary, every document urgent. A couple buying in Spain whose power of attorney has to be posted today, a nurse needing her certificates notarised for a registration overseas, a company secretary with board minutes. They all arrived before the door opened and none of them is sure who was first.
A QR code on the reception desk puts them in order. Clients scan it, tap “Take a number”, and their phone keeps the place: it shows how many are in front and, after a few have been seen, an estimate from the real pace of the morning. That is long enough for a coffee across the road. When the notary is ready, the receptionist presses “Next” and the screen shows “W-006 → Room 1” with a chime, beside your fees and the list of documents to bring. Anyone without a smartphone gets a number from reception. How the QR queue works.
Booked clients keep their slots. Run the queue only for the walk-in session, under its own letter, and the diary stays as it is.
To be straight with you: the queue does not check identity or documents and knows nothing about the matter — that stays with you. The alert on the client’s phone needs the page left open.
Common questions
from notary offices
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